AI training tool: training costs cut by up to 90%
A mid-sized company fully digitised its internal knowledge transfer and mandatory training — with massive cost savings and better outcomes.
By Oliver Bührer | August 2025
€20–30k
estimated annual savings
up to 90%
lower training cost
Per employee/year
€1,500–3,000
Before
€30–50
After
External training costs cut dramatically
A mid-sized company of 30–50 employees was spending five- to six-figure sums every year on external training and mandatory continuing education. The knowledge transfer was inefficient, the outcomes unsatisfactory.
In six weeks, SimplifieD Solutions built an AI-assisted training tool that digitises the entire internal curriculum, makes it accessible to the whole workforce — and takes the cost per employee from thousands to under €50 per year.
Four problems with training
No learning system
Staff received documents and had to wade through hundreds of pages on their own — without structure or guidance.
No feedback
No practice questions, no progress tracking, no gap analysis — training was a complete shot in the dark.
Expensive external training
In-person training cost €1,500–3,000 per employee — and the knowledge was gone again shortly after.
Knowledge loss
Tacit know-how lived in individual heads. When people left, the knowledge left with them.
How the training tool works
Generates learning questions from internal knowledge
Hundreds of questions in structured modules — generated automatically from existing documentation, manuals, and internal expertise.
Instant feedback with explanations
After every answer, a detailed explanation — including source references. People learn directly from their mistakes.
Answers subject-matter questions via AI chat
An integrated chat answers individual questions — grounded in the entire internal knowledge base, available any time.
Improves through staff feedback
Every question can be rated. Questions with negative feedback are removed automatically — the system gets better over time.
Secure and always available
Secured via Microsoft Entra ID, hosted on Azure in Germany. Usable from any device — office, home, or on the go.
Before vs. after
| Metric | Before | After |
|---|---|---|
| Training approach | Unstructured self-study | Interactive AI learning system |
| Knowledge testing | No way to practice | Hundreds of questions in structured modules |
| Progress tracking | Not measurable | Instant feedback per question |
| Access | Only during in-person training | Every employee, any time, any device |
| Help with subject-matter questions | None | AI chat available any time |
| Cost per employee | €1,500–3,000 for external training | Approx. €30–50 per employee/year |
6 weeks
Project duration
€20–30k
estimated annual savings
“We used to send our people to expensive external training. Now they learn on their own time, whenever and wherever they want — and the knowledge actually stays in the company.”
— Management, mid-sized company
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Oliver Bührer
Managing Director
