13 warehouses, 7 languages, one search: the virtual AI warehouse
An international packaging network cut stock queries across 13 partner sites from minutes to seconds — via AI chat, across languages.
By Gabriel Michelberger | September 2025
€30–60k
estimated annual savings
~99%
faster stock lookups
Per query
Minutes
Before
Seconds
After
A partner network, finally connected
The company coordinates a European network of packaging manufacturers with sites in Germany, Finland, Spain, Norway, the UK and Greece. 13 warehouses, each with their own Excel formats and languages.
SimplifieD Solutions built an AI-assisted virtual warehouse system that unifies every stock level and makes it queryable in seconds via a natural-language chat interface — without partners having to change their existing systems.
Four hurdles in the network
Data chaos
13 partners, 13 different Excel formats, 7 languages. Automatic consolidation was out of the question.
Phone bottleneck
Every stock query meant calls or emails. 15–30 minutes per request, at 20–40 requests a week.
Growth slowed
Every new partner brought a new format. The bigger the network, the bigger the manual effort.
Language barrier
A search for “adhesive tape” found nothing in Finnish or Greek files — even if the item was in stock.
How the virtual warehouse works
Understands every Excel format automatically
The AI pipeline detects headers, column labels and languages in each Excel file — and consolidates everything into a unified database.
Searches across 7 languages
All product data is translated into English and enriched with synonyms. A German query can hit Greek or Finnish entries.
Picks the best search strategy automatically
Exact quantity queries go to the database, fuzzy product searches combine semantic and full-text search for maximum hit rate.
Answers in natural language
Partners ask as if they’re talking to a colleague: “which site has stretch film?” — and get a clear answer in real time.
New partners onboarded in minutes
Upload an Excel file, the AI detects format and columns, translates content, and makes it searchable. No IT project required on the partner side.
Before vs. after
| Metric | Before | After |
|---|---|---|
| Stock query | Phone/email, minutes to hours | AI chat, seconds |
| Language barrier | Manual translation required | Automatic, cross-language |
| Data formats | 13+ different Excel formats | Detected and unified automatically |
| Access to stock | Only via internal staff | Partners can search for themselves |
| Coordination workload | Significant share of working time | Almost eliminated |
| Onboarding new partners | Each partner = more manual work | Upload Excel — done |
7 languages
searchable automatically
€30–60k
estimated annual savings
“Our partners can now see in seconds what’s available across the network — in their own language, without calling us. It has taken collaboration to a completely new level.”
— Project lead
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